Office automation

In order to create office automation templates that will fit the documents that can be downloaded on this i-Base please follow the template instructions displayed in the downloadable Design Manual (chapter Office automation).

Template documents

Letter, DIN A4
Letter, US
Fax message
Memo, DIN A4
Agenda, DIN A4
Meeting report, DIN A4
Quotation, DIN A4
Confirmation, DIN A4
Invoice, DIN A4
Invoice, US
Pipe schedules, DIN A4
Report, DIN A4
Address label

Instructions

This page contains the correspondence (automation) specifications.
The following is indicated for the examples on a grid:
• positioning of the text and images;
• printing on printed or blank paper.

Grid

Horizontal lines: columns are 24 pt, white space 6 pt. Vertical lines: line spacing 12 pt.

Trademark

Print the trademark (black and white version) on white paper: see original file.
Height trademark: 72 pt; width 294 pt.

Document name

Fax message, Agenda, Memo, etc. Calibri Bold 14 pt.

Sender information

Sender information (postal address, visiting address, telephone number, etc.) in Calibri Regular 7,5 pt; leading 9 pt; maximum width 114 pt. Statutory name ‘Van Leeuwen Buizen Group B.V.’ Calibri Bold 7,5 pt, leading 9 pt.

Address

Calibri Regular 10 pt, leading 12 pt with a maximum width of 234 pt and with maximum six lines, eventually followed by the KIX code. First line on line 13 on 156 pt.

Reference information

Heading reference data like date, reference, page etc. for the signer in Calibri Bold 7,5 pt. If possible place the reference data on one line. Leading 12 pt with a maximum width of 84 pt. Start position of the date and reference is line 22 on 264 pt. Start position of the subject is line 24 on 288 pt. (If placed higher these data can also be seen through the frame of the envelope). Please notice that the start position always has a line with a leading of 12 pt. The addition line ‘This fax message contains ... pages, including this page’ in Calibri Regular 7,5 pt, leading 9 pt.

Content

Letter content in Calibri Regular 10 pt, leading 12 pt with a maximum width of 474 pt. Keep between reference information like date, subject and opening remarks and the letter content always a twoline clearance. The last line of the letter content is on line 67 on 816 pt (American letter size: line 62 on 756 pt).

Closing words

Use between letter content and closing words and signature (‘With kind regards,’) a clearance of 1 line. Use after closing words a clearance of 3 lines for signature, followed by name sender and job title.

Reports

Title on title page or report cover in Calibri Bold 24 pt, remaining text title in Calibri Regular 16 pt, leading 24 pt, maximum width 354 pt with amaximum of 3 lines. Telephone number and email address for author in Calibri Regular 7,5 pt. Report text in Calibri Regular 10 pt, leading 12 pt with a maximum width of 474 pt.

Tables

Heading tables in Calibri Bold 7,5 pt, leading 12 pt. Content table in Calibri Regular 8,5 pt, leading 12 pt. Lines in tables (horizontal): line length in a multitude of 6 pt. Use above table headings a straight line of 1 pt width. This line width of 1 pt is also used directly under each table heading. Spacing between columns (lines table headings): 6 pt. If lines are used in the table text (under table headings) than these are straight lines with a line width of 0.3 pt. Position line 3 pt under text position. Table headings in Calibri Bold 7,5 pt. Tablecontent in Calibri Regular 7,5 pt. Background is white or 15% black.

Continuation pages

Continuation pages of fax message, memo, agenda, meeting report are equal to the continuation pages of the letter.

Grouping telephone and fax number

International: + 31 12 123 45 67 or + 31 123 12 34 56
Mobile: +31 6 12 34 56 78

Paper size A4 or American letter 8.5 x 11 inch. On the following pages all documents are shown in 100% size.

Typography

Calibri Bold 24 pt

• Report title

Calibri Bold 16 pt

• Report subtitle

Calibri Bold 14 pt

• Document name

Calibri Bold 10 pt

• (Sub)heading text content document (letter, fax etc.)

Calibri Regular 10 pt

• Text content document (letter, fax etc.)

Calibri Italic 10 pt

• Highlighting text, remarks

Calibri Regular 9 pt

• Reference information

Calibri Bold 9 pt

• Reference information: subject

Calibri Bold 8,5 pt

• Table text content document (letter, fax etc.)

Calibri Regular 8,5 pt